Construction Project Manager (FLSA – Exempt)

PRIMARY FUNCTION:

The Project Manager has the primary role of providing the leadership, planning, organization, control, coordination and direction of project management to meet the profit and growth objectives of Pacific Rim Mechanical. Provides the project management resources to act for the company in matters pertaining to the successful progress and completion of all projects according to the established schedules and specifications. Assist in the marketing and sales activities of the company, including business development, sales, direct customer relations, estimating, bidding, pricing, and project negotiations.

The following, positions within the Operations group report to the Operations Manager:

  • Senior Project Manager
  • Project Manager
  • Assistant Project Manager
  • Project Engineer
  • Project Coordinator

The Project Manager reports to the Operations Manager.

 

AUTHORITY:

The Project Manager has the authority to work with the field personnel, the Estimators and others in a manner that effectively and efficiently completes the assigned work in accordance with the specifications of the projects, on schedule and within the budget.

Has the authority to manage awarded projects, prepare submittals, and coordinate the installation with the company’s field personnel and other trades on the job.

Has the authority to direct the utilization of company assets in the execution of projects.

Has the authority to submit to clients Change Order Proposals having a maximum value of $50,000; amounts greater than this require the approval of upper management.

Has the authority to work with the Purchasing Agent in selecting which subcontractors to request bids from, and award bids to subcontractors based on the established criteria.

Has the authority to requisition project equipment and material needed to complete the job, provided the items are within the limits of the project budget and/or have been approved by the Operations Manager.

Has the authority to assist and advise the Chief Engineer and personnel assigned to the Engineering Team as related to assigned project activities.

Has the authority to assist and advise the Chief Estimator and personnel assigned to the Estimating Team in the performance of estimating activities.

 

PRINCIPAL RESPONSIBILITIES:

  • The Project Manager is responsible for assisting in the design of the project, verifying that the Scope of Work is adequately represented, facilitating in the construction of the project, assisting in all project scheduling and milestones, insuring that all equipment and materials are on the job site when needed, identifying and resolving obstacles related to the project, for closing out the project according to the approved schedule, and for bringing in the job on or under budget.
  • Responsible for the review of all construction documents for the purpose of complete familiarization of the assigned project.
  • Project Manager has the responsibility for providing resources and direction to successfully manage large projects.
  • To assure an acceptable profit level by completing all projects within or below the estimated budget.
  • To maintain a 100% on time completion record.
  • To complete all projects to the satisfaction of the client.
  • For accepting and managing project assignments as determined by the Operations Manager.
  • For working with the Project Foremen and Superintendents in providing a clean, secure and safe work environment for all personnel working on assigned projects, and a safe environment for the community.
  • For the market development of clients as assigned by the Operations Manager.
  • Typical working conditions include: working on ladders, on rooftops, in crawl spaces, in unheated areas, and in all weather conditions.
  • For the ethical standards and goodwill of Pacific Rim Mechanical as it pertains to assigned projects.

 

PRINCIPAL DUTIES:

The Project Manager is responsible for and performs the following duties associated with the Sales and Marketing functions of the position:

  • Actively maintains personal contact with key accounts.
  • Assists in maintaining customer relationships with key clients and generally participating in the marketing and sales functions.
  • Prepares and deliveries customer proposals and presentations.
  • Prepares and/or assists in the estimating and bidding construction scope changes of assigned jobs.

Project Manager is responsible for and performs the following duties associated with the Project Management functions of the positions:

  • Accepts and manages projects assigned by the Operations Manager.
  • Develops and maintains project schedules of assigned projects and works with the General Superintendent and Project Foremen to incorporate them in the overall company schedule.
  • Frequently reviews the planned vs. actual project scheduling and cost to assure these items remain under control, and takes immediate action to correct the situation should problems develop.
  • Prepares submittals and tracks the approval process.
  • Monitors each job to assure that it is completed on schedule and within the budget.
  • Meets with and fully informs appropriate construction, engineering and estimating personnel of the details of each project before construction work is initiated.
  • Meets with and fully informs appropriate sub-contracting personnel of the details of each project before construction work is initiated.
  • Follows the procedures outlined in the Standard Operating Procedures for Change Orders.
  • Establishes and implements a system that ensures a review of all Change Orders, and an effort will be made to have an authorized client signature on all Change Orders prior to starting work related to the Change Orders.
  • Works with the Project Foremen on assigned projects to assure that safety programs are adequately funded, attends and participates in tool box and other safety meetings, and assists in the review and resolution of project safety issues.
  • Provides data and general assistance to Accounting for invoicing customers and contracts in progress for work done on projects, and provides collection assistance when necessary.
  • Takes reasonable action to assure adherence to all applicable laws, regulations and other official acts issued by Federal, State, or local governments or agencies.

The Project Manager is responsible for and performs the following duties associated with the Management functions of the position:

  • Personally and quickly reports to the President, Vice President or an Owner regarding any claims of harassment in the work place.
  • Reviews, and revises if appropriate, his personal job related objectives and evaluates the achievements of such objectives each quarter.

The Project Manager has the responsibility to:

  • Perform the assigned work in a professional manner.
  • Report to work on time and maintain an excellent attendance record.
  • Abide by the policies, rules and procedures as contained in the company’s Employee Handbook.
  • Participate in approved job-related training and development programs.
  • Inspect completed work to assure it meets company standards and specific requirements of the job.
  • Provide management with suggestions on improvements that will benefit the company.

The Project Manager performs other duties as assigned by the Operations Manager.

 

MEASUREMENT OF PERFORMANCE:

The Project Manager is deemed to be performing in a satisfactory manner when the following items are accomplished:

  •  Project On Time Completion.
  • All projects are completed on schedule.
  • Project Completions Within Budget. All projects are completed within the estimated budget.
  • As-Built Drawings. Assures that “As-Built” drawings are prepared and submitted to the client and filed in project files.
  • Sales Turn-Over. Sales Turn-Over Meetings are held as soon as possible after a job is awarded to the company.
  • Pre-Job Meetings. Project pre-job meetings are held prior to the start of construction work on a project and in accordance with policy on this subject.
  • Change Orders. Assures that all Change Order authorizations are received before construction work is initiated, or that paperwork follow up is done to obtain signed Change Orders as soon as practical.
  • Customer Complaints. All customer complaints related to assigned project are resolved, or if any complaint cannot be resolved, passed on to the Operations Manager for his review and suggested resolution.
  • Attendance. Maintains a 100% on time attendance record, other than for illness, vacation or other authorized absences from the job.
  • Safety. The degree to which the Project Manager works toward a zero accident and injury level within the department.
  • Company Assets. The degree to which the Project Manager maintains, services and protects equipment and other assets of the company.
  • Standard of Quality. The degree to which the work done by the Senior Project Manager meets or exceeds company standards of quality.
  • Preparation for Job. The degree to which the Senior Project Manager is always prepared for work.
  • Communications. The degree to which the Senior Project Manager communicates with fellow employees within the department and other departments in a cordial and professional manner.
  • Technical Abilities. The degree to which the Senior Project Manager maintains his/her technical skills.
  • Customer Complaints. All customer complaints are resolved, or if any complaint cannot be resolved, passed on to the Operations Manager for his review and suggested resolution.
  • Personnel. All employee grievances brought to the attention of the Senior Project Manager have been resolved or are in the process of being resolved.
  • Harassment Issues. Maintains a “zero tolerance” on harassment issues.
  • Personal Performance Evaluation. An “Average” or higher rating has been attained on two of the last three employee evaluations.
  • Communications:

– Participates in regular management meetings.

– Ensures that all employees of the Project Management Team are regularly solicited for their suggestions for improvements in the operations of the company.

– Ensures that communications with all employees are kept open, cordial and courteous so as to encourage employee feedback on critical issues facing the company.

 

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:

  • 4-year trade related business or engineering college or trade school desired.
  • Minimum 5 years HVAC/Mechanical field experience.
  • 5 years Project Management experience
  • Understand mechanical systems, appropriate codes and Pacific Rim Mechanical standards.
  • Knowledge and experience of construction, design, finance, and management.
  • Equivalent combinations of above will be considered.
  • Superior communication and interpersonal skills essential.

*The above job description covers the principal duties and responsibilities of the job.  The description shall not, however be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Full Benefits

Equal Oppotunity Employer (E.O.E)

Send Resume to HR@prmech.com